How do I count cells with text in Excel? There are a few different formulas to count cells that contain any text, specific characters or only filtered cells.
All the formulas work in Excel, and Initially, Excel spreadsheets were designed to work with numbers. But these days we often use them to store and manipulate text too. Want to know how many cells with text there are in your worksheet? Microsoft Excel has several functions for this. Which one should you use? Well, it depends on the situation. In this tutorial, you will find a variety of formulas and when each formula is best to be used.
There are two basic formulas to find how many cells in a given range contain any text string or character. When you wish to find the number of cells with text in Excel, the COUNTIF function with an asterisk in the criteria argument is the best and easiest solution:. To gain more understanding of how these formulas work, please see which values are counted and which are not:. For example, to count cells with text in the range A2:A10, excluding numbers, dates, logical values, errors and blank cells, use one of these formulas:.
The screenshot below shows the result:. The formulas discussed above count all cells that have any text characters in them. In some situations, however, that might be confusing because certain cells may only look empty but, in fact, contain characters invisible to the human eye such as empty strings, apostrophes, spaces, line breaks, etc. As a result, a visually blank cell gets counted by the formula causing a user to pull out their hair trying to figure out why :.
For example, to count cells with text in the range A2:A7 ignoring those that contain a space characteruse this formula:. If your target range contains any formula-driven data, some of the formulas may result in an empty string "".
A question mark surrounded by asterisks indicates that there should be at least one text character in the cell.
Since an empty string has no characters in it, it does not meet the criteria and is not counted. Blank cells that begin with an apostrophe ' are not counted either. Our formula leaves out all those cells and returns a text-cells count of To get the number of cells that contain certain text or character, you simply supply that text in the criteria argument of the COUNTIF function.
The below examples explain the nuances.In this article, we will learn How to look up cells having certain text and return the Certain Text in Excel. Identify particular text in a cell or different word in given cells.
For example finding the department ID from a database. I think you must have thought to do it manually but time constraint. You are here at the right place to learn How to check if a cell contains specific text. The text you are looking for can either be exact or case insensitive.
The above formulas will return True or False. Use the below formula to get the certain required result format.
How to count cells with text in Excel: any, specific, filtered cells
All of these might be confusing to understand. Let's understand how to use the function using an example. Here we have some employees to look up by the given department Id. Employee id has name, department id and particular id. Here lookup text is in column D and within text is in Column C.
AB using the Search function. As you can see we found all the given department id employees using the above method. Now we will check if all cells contain specific text. Here we need to find the department "XG" in all cells. As you can see there is only one employee in "XG" department. This formula is useful wherever the database contains multiple information of a row in one cell.
In the above example we lookup one given text in cells. Learn more about this formula.Excel SUM based on Partial Text Match (SUMIFS with wildcards)
Follow this link How to Check if a string contains one of many texts in Excel.To sum if cells contain either one text string or another i. In the example shown, the formula in cell F5 is:. When you sum cells with "OR" criteria, you need to be careful not to double count when there is a possibility that both criteria will return true.
At this point, we have:. Next, we add these arrays together because addition is used in boolean algebra for OR logic. In the example shown, the array looks like this:. We need to add these numbers up, but we don't want to double count. So we need to make sure any value greater than zero is just counted once. Formulas are the key to getting things done in Excel. You'll also learn how to troubleshoot, trace errors, and fix problems. Instant access. Skip to main content. Sum if cells contain either x or y.
Generic formula. Related formulas. Sum if cells contain both x and y. For both criteria contains "rat", contains "cat" we use an asterisk, which is a Count cells that contain either x or y. When you count cells with "OR logic", you need to be careful not to double count.
For example, if you are counting cells that contain "abc" or "def", you can't just add together two COUNTIF functions, because you may double count cells that contain Cell contains specific text. Count cells that contain specific text. In order to Count cells equal to either x or y. Related functions. Excel Formula Training Formulas are the key to getting things done in Excel.
These wildcards allow you to create criteria such as "begins with", "ends with", "contains 3 characters" and so on.
Note that you must enclose literal text and the wildcard in double quotes "". Criteria can be applied to dates, numbers, and text. Formulas are the key to getting things done in Excel. You'll also learn how to troubleshoot, trace errors, and fix problems. Instant access. Skip to main content. Sum if cells contain specific text.
Generic formula. Related formulas. These wildcards allow you to create criteria such as "begins with", "ends with", "contains 3 characters" and When you use an operator in the criteria for a function like SUMIF, you need to enclose it in double quotes "". When you use only " " in a Sum if cells are equal to. Sum if cells are not equal to. In this case, the criteria Sum if equal to either x or y. In the example shown, we want to sum amounts for both the West and North regions. In other words, we want the total for amounts where region is either West or North.Forums New posts Search forums.
What's new New posts New Excel articles Latest activity. New posts. Excel Articles Latest reviews Search Excel articles. Log in Register. Search titles only. Search Advanced search…. Search forums.
I'm trying to do the exact same thing, but instead of in the last requirement where it returns cells that contain "CAC-" I want it to return the number that do not contain "CAC-" Any suggestions?
Some videos you may like. Excel Facts. What is the shortcut key for Format Selection? Click here to reveal answer.The tutorial shows how to count number of cells with certain text in Excel. You will find formula examples for exact match, partial match and filtered cells. Last week we looked at how to count cells with text in Excelmeaning all cells with any text.
When analyzing large chunks of information, you may also want to know how many cells contain specific text. This tutorial explains how to do it in a simple way. All you have to do is to supply the target text string in the criteria argument.
The following example shows it in action. Supposing, you have a list of item IDs in A2:A10 and you want to count the number of cells with a particular id, say "AA". Type this string in the second argument, and you will get this simple formula:.
To enable your users to count cells with any given text without the need to modify the formula, input the text in a predefined cell, say D1, and supply the cell reference:.
The formula discussed in the previous example matches the criteria exactly. If there is at least one different character in a cell, for instance an extra space in the end, that won't be an exact match and such a cell won't be counted. Depending on your goal, a formula can look like one of the following. The screenshot below shows the results:.
Depending on whether you are looking for an exact or partial match, you will have to build a different formula. For example, to get the number of cells in A2:A10 that contain the text in D1 and handle uppercase and lowercase as different characters, use this formula:. To build a case-sensitive formula that can find a text string of interest anywhere in a cell, we are using 3 different functions:.
To test the formula on real-life data, let's find how many cells in A2:A10 contain the substring input in D To count visible items in a filtered list, you will need to use a combination of 4 or more functions depending on whether you want an exact or partial match.
To make the examples easier to follow, let's take a quick look at the source data first. For the moment, you are interested only in quantities greater than 1 and you filtered your table accordingly. The question is — how do you count filtered cells with a particular id? To count filtered cells whose contents match the sample text string exactly, use one of the following formulas:.
Where F1 is the sample text and B2:B10 are the cells to count. Because multiplying by zero gives zero, only the cells that have 1 in both arrays have 1 in the final array. The sum of 1's is the number of filtered cells that contain the specified text.
To count filtered cells containing certain text as part of the cell contents, modify the above formulas in the following way. As the result, the formulas will locate a given text string in any position in a cell:.
That's how to count the number of cells with certain text in Excel. I thank you for reading and hope to see you on our blog next week! Excel formulas to count cells with certain text. Help me to solve this. Is there a countif formula to count cells if they do NOT contain specific words.
Asked 3 years, 7 months ago. Active 3 years, 7 months ago. Viewed 3k times. PS: it has to be a string since letters are actually names and words from the actual report.
SUMPRODUCT using "does not contain"
Active Oldest Votes. Scott Craner Scott Craner k 8 8 gold badges 36 36 silver badges 66 66 bronze badges. Oh, sorry, your image wasn't coming through, seeing it now, was just trying to help you by adding a visual aid.
SoMeGoD yes and no, if you add a space before and after then it will skip the first and the last unless you manually put a space before and after the string of names in the cells.
Sign up or log in Sign up using Google. Sign up using Facebook. Sign up using Email and Password. Post as a guest Name. Email Required, but never shown. The Overflow Blog. Podcast Ben answers his first question on Stack Overflow. The Overflow Bugs vs. Featured on Meta. Responding to the Lavender Letter and commitments moving forward. Related 0.
Sum if cells contain either x or y